Important updates regarding the City of Kettering Parks, Recreation and Cultural Arts Department

response to COVID-19 including program, facility and event closures and cancellations can be found at playkettering.org/covid19

Facilities

  1. Facilities
  2. Polen Farm

polen new logo

A beautiful and historic 19th century farmhouse and barn situated on 15 picturesque acres is a favorite with area residents for weddings, receptions, meetings, luncheons, small conferences, retreats, reunions and other social affairs.

Polen Farm House

polenThe House, Banquet Room and Patio

The Polen Farm house includes a roomy living room, dining room, sun porch, and banquet room. A seasonal tent covers a large patio providing the flexibility of an indoor or outdoor event. These features make the Polen Farm House the perfect place for a small, intimate gathering or a slightly larger event, of up to 130 people.

polen barnThe Barn

Unequaled in the community is the Polen Farm Barn. Through renovation, the barn has become an ideal setting for wedding receptions, graduation parties, family reunions, company picnics and other corporate events.  The lower level, which features a small service kitchen, will accommodate up to 125 people and is usable year-round. The upper level is roomy enough for as many as 175 people.

 

polen gazeboThe Grounds and Gazebo

The grounds around the farmhouse and barn have been preserved to a large extent in their natural condition. Highlights include a formal garden patio and a Gazebo perfect for outdoor weddings and small musicals. When the facility or grounds are not reserved for a private renter, Polen Farm’s picnic areas are available for public use as well.

A brick path leads from the patio outside the Banquet Room to the Gazebo, a lovely structure so popular for outdoor weddings that it was selected for use in the Polen Farm logo. The white iron benches that face the Gazebo provide seating for 150. The use of the Gazebo is included in all rental prices or can be rented separately for wedding ceremonies.

polen new logo

2020 Rental Rates

2020 Peak Season Weekend Rental Rates

2020 Peak Season Weekend Rental Rates are valid April-October for rentals taking place Friday after 5 p.m. through Sunday.

Facility6.5 Hour Rate Additional Hour
House$1,625$200
Barn$1,625$200
Entire Facility$2,050$250

 

2020 Off-Season Weekend Rental Rates

2020 Off-Season Weekend Rental Rates are valid November – March for rentals taking place Friday after 5 p.m. through Sunday.

 Facility 6.5 Hour RateAdditional Hour
 House $945 $125
 Barn $1,260 $150
 Entire $1,575$200

 

2020 Weekday Rental Rates

2020 Weekday Rental Rates are valid Monday through 5 p.m. Friday. Two hour bookings must end by 3 p.m.

 Facility 2 Hours4 HoursExtra HourAll Day Business
 Banquet Room $150 $220$50 $320
 House $200 $300 $70 $440
 Barn $275 $400 $90 $580
 Entire Facility $400$580 $135$850

 

Additional 2020 Rental Rate Information

Gazebo Only Rental Rates are $225 per hour and with a two hour minimum rental. Weekend weddings (only) must be completed by 3 p.m. No discounts apply.

The Short-Notice Rental Discount Rate is $750 for 6.5 hours for the barn or house and must be booked within six weeks of the event. No other discounts apply.

A $400 deposit is required for all events held on a weekend.
A $150 deposit is required for all weekday and Gazebo-only rentals.

Resident Discount
Individuals who live or work in the City of Kettering and businesses with an office located in Kettering may deduct 20% from the weekend rates.

Service Discount
Groups who carry the 501(c)(3) classification are eligible for a 15% discount off of the current rates.

Bereavement Rate
Families looking for a location to gather after their loved ones services can use either the house or barn at a discounted rate of $300 for up to 6.5 hours.

Additional Notes

  • Tent available April through October.
  • Entire facility rates will apply to all events with anticipated attendance over 200, all weddings and receptions, “reception-only” and all multi-family events. Additionally, all multi-family events will incur an additional $100 fee per additional graduate.
  • Additional fees may apply based on the size of the event/party.
  • Any booked Friday events must roll into the evening hours.
  • Weekend rates apply to the following holidays: January 1, Memorial Day, July 4, Labor Day and New Year’s Eve.
  • No rentals on Thanksgiving, Christmas Eve or Christmas Day.
polen new logo

2021 Rental Rates

2021 Premium Event Rental Rates

Premium events must reserve the entire facility. The following are considered premium events: Weddings & Receptions, Receptions, Multi-family Graduation parties and events with more than 200 guests.

*Kettering residents receive a 20% discount on weekend rental rates.

Peak Season (March 15 – November 15)

HoursSaturdayFriday/Sunday
6.5$2,300$1,850
8.5$2,800$2,350
10.5$3,300$2,850
12.5$3,800$3,350
14.5$4,300$3,850

Off-Peak Season (November 16 – March 14)

HoursSaturdayFriday/Sunday
6.5$1,800$1,350
8.5$2,300$1,850
10.5$2,800$2,350
12.5$3,300$2,850
14.5$3,800$3,350

Weekdays (Monday – Thursday)

HoursYear Round
2$400
4$600
6$800
8$1,000

2021 Standard Event Rental Rates

*Kettering residents receive a 20% discount on weekend rental rates.

Weekend Peak Season (March 15 – November 15) – House

HoursSaturdayFriday/Sunday
6.5$1,900$1,450
8.5$2,400$1,950
10.5$2,900$2,450
12.5$3,400$2,950
14.5$3,900$3,450

Weekend Peak Season (March 15 – November 15) – Barn

HoursSaturdayFriday/Sunday
6.5$1,900$1,450
8.5$2,400$1,950
10.5$2,900$2,450
12.5$3,400$2,950
14.5$3,900$3,450

Weekend Off-Peak Season (November 16 – March 14) – House

HoursSaturdayFriday/Sunday
6.5$1,100$850
8.5$1,400$1,150
10.5$1,700$1,450
12.5$2,000$1,750
14.5$2,300$2,050

Weekend Off-Peak Season (November 16 – March 14) – Barn

HoursSaturdayFriday/Sunday
6.5$1,500$1,250
8.5$1,800$1,550
10.5$2,100$1,850
12.5$2,400$2,150
14.5$2,700$2,450

Weekday (Monday – Thursday)

HoursBarnHouseBanquet Room
2$275$200$150
4$400$300$220
6$525$400$290
8$650$500$360

 

Deposits & Payments

• A refundable deposit ($400 for weekends/$150 for weekdays and gazebo only) is required to hold the date for rentals.

• The full deposit will be returned after the rental if all conditions have been met.

• 50% of the full payment is due 8 months prior to the rental. The remaining 50% is due 90 days prior to the rental.

Discounts

• Individuals who live or work in the City of Kettering and businesses located in Kettering receive a 20% discount on weekend rental rates.

• Organizations with 501 (c)(3) status receive a 15% discount on rental rates.

• Short notice rentals will receive the following discounts: Rentals within 6 weeks will receive 50% off the weekend rental rate. Rentals within 10 days will receive 70% off the weekend rental rate. No other discounts will apply to short notice rentals.

Party Tent & Gazebo

• A Party Tent is available for use from April – October.

• The Gazebo only may be rented for weddings at $500 for a 2-hour time block. Weekend Gazebo-only weddings must be completed prior to 3 p.m. The house may be used to get dressed and the grounds are available for photographs during the reserved time block. No other discounts will apply.

Premium Events

• Premium events must reserve the entire facility. The following are considered premium events: Weddings & Receptions, Receptions, Multi-family Graduation parties and events with more than 200 guests.

• Multi-family graduation parties incur an additional $100 per additional graduate.

• Additional fees may apply based on the size of the event.

Holidays

• Polen Farm is not available Thanksgiving, Christmas Eve or Christmas Day.

• Saturday rates apply on New Year’s Day, Memorial Day, Independence Day, Labor Day and New Year’s Eve.

How to Rent Polen Farm:

To find out how Polen Farm can best suit your needs, call 937-435-5787 from 9:30 a.m. to 2:30 p.m., Monday through Friday or use our contact form below.

Tours may be scheduled during office hours or on evening/weekends if needed.

When calling about your event, please have the following information available: type of event, number of people attending, and date and time preferred (first and second choices).

2020 reservations for Polen Farm are currently open. Reservations for all 2021 dates will begin on Monday, March 2, 2020 at 9:30 a.m. Patrons may reserve dates in person or by phone by calling 937-435-5787.

  • Name
  • Date Format: MM slash DD slash YYYY

Polen Farm Preferred Caterer List –

Please note: this is the current list as of January 1, 2020 and will be updated as the selected caterers complete their eligibility requirements.

Polen Farm Floor Plan Diagrams

We know how important the layout is to the success of your event. Here are sample floor plans to help you visualize where everything could go.

Close window